By Presentation Studio

July 21, 2020

The big question is- which is better, Microsoft 365 or Office 2019?

The big question: What is better, Microsoft 365 or Office 2019?

Not a training session goes by when we don’t hear from our clients:

I didn’t realise PowerPoint could do that!

If you’re one of the 500 million+ PowerPoint users on planet earth, chances are that you too spend a lot of time wondering if you are getting the most out of this software. You might be unaware of the latest time-saving features or perhaps you’re using an outdated version.

Understanding the full spectrum of PowerPoint capabilities can be the key to equipping your organisation with the skills, abilities and creativity needed for navigating the challenges of tomorrow.  

When it comes to choosing the right solution for your organisation, there are a few factors to keep in mind.

The big question Microsoft 365 or Office 2019

There are some features in PowerPoint that are only available to Microsoft 365 and it is our strong opinion that between the two latest options, the subscription service is a clear choice.

At Presentation Studio, we know a thing or two about creating winning presentations. That’s why I reached out to my team of experts to share their favourite premium PowerPoint features that help us deliver creative solutions for our clients and ensure they communicate with a competitive edge. 

Presentation Studio

Here are some of their Microsoft 365 favourites:


These transitions mean we can add a dynamic transition between two objects on different slides – making the movement appear animated.

With employees spending increasing time preparing for and attending meetings, it’s more important than ever that we be fast in our preparation and engaging in our delivery.

Morph Gif

To create Morph transitions; you need PowerPoint for Microsoft 365, PowerPoint 2019 or PowerPoint for the web. Other versions of PowerPoint can play Morph transitions but can’t create them.


PowerPoint can transcribe your words as you present and display them on-screen as captions in the same language you are speaking, or as subtitles translated to another language. This can help accommodate individuals in the audience who may be deaf or hard of hearing, or more familiar with another language, respectively.


To display on-screen captions; you need to run PowerPoint on Microsoft 365, Office 2019 or PowerPoint for the web. Requires Windows 10, no support for earlier versions.


Collaboration: PowerPoint allows you to collaborate with colleagues. You can see who has the file open and is making edits at the same time – it’s a life (and file), saver!

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You can access your presentation from anywhere, at any time, on any device.

Multiple Editors: open the presentation and start working in it. Now you can see where others are working in your shared presentation and if they have made any comments.

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Change Notifications: after other people make changes to a shared presentation file, PowerPoint for Microsoft 365 notifies you when you re-open the file. A small banner tells you who has made changes to your presentation while you were away.

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Collaboration features are only available to Microsoft 365 Subscribers.

These are just a few of the incredible capabilities PowerPoint offers organisations to improve the effectiveness of their communications.

Being aware of these tools is just the first step to understanding how your organisation can utilise them effectively and equip your people to meet the communication needs of tomorrow.

When it comes to choosing the right solution for your organisation, we’ve put together a comprehensive guide for everyday users to help persuade decision-makers in IT or Finance. It’ll help to ensure they are making the right decision that helps their teams get the most out of PowerPoint (Saving Time & Money!!)

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